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Using Teams to Teach: Recording your Screen or Lecture

Tips and tricks for using Teams for distance education.

Recording your Screen

  • Start a meeting on a Teams channel by clicking on 'Meet' and choosing 'Meet Now'.
     
    • The channel cannot be a private channel with only one member - others must be able to access it for a recording to be started. 
       
    • You can also start a meeting in chat, but doing it on a Teams channel doesn't require anyone else to be in the meeting with you (though someone else must have access to the channel).
       
    • Everyone with access to the channel you use to host your meeting will have access to the video once it is uploaded

 

  • Be sure your microphone is set up properly (see how).
     
  • Click the '...' menu and choose 'start recording'.

  • This recording will capture your audio and whatever is on the meeting screen for non-presenter participants.

    This can be your shared screen or a video of the speaker.

    The recording will NOT capture any Teams Whiteboard use.

     
  • You can: 
     
    • Record your lecture using video.
      • See 'Using your Phone as a Camera in Teams Meetings' for instructions on how to join a meeting from two places.

        This lets you record your audio on a podium computer and your video from your phone.

        Definitely test drive this first if you intend to try this, as it can be difficult and will probably need a student helper.


    • Share your screen. ‚Äč

  • End the call to end the video. The video will upload and may take a while to become available. You will get an email when your file is available on Stream.
     
  • Teams recordings are available via the chat for 30 days.
     
  • Recordings are also available via Microsoft Stream, where you can download your file and do some basic editing of the file, including trimming it and renaming it.
     
  • You can have Stream automatically generate captions for your video (see how). 

     

Viewing & Editing Videos in Stream

When you record a meeting or call in Teams, it is automatically saved to Stream. In Stream, you can view all of the recordings you have access to, and edit any that you own or have edit permissions for. 

Viewing Videos

To see your videos, click 'My Content' and then choose 'Videos'. You should now see a list of all videos you have view permissions for, as well as tools to search or limit your list. 

Editing Videos

Once you find your video,

  • From the video list, click the 'edit' pencil 
    OR
  • From the video page, click '...' and then 'edit video details'

Either will take you to the edit page. Here you can

  • Rename your video
  • Add a description
  • Choose a thumbnail
  • Trim your video
  • Edit permissions
  • Auto-generate captions and a transcript

Generating a Transcript & Captions in Stream

To automatically generate a transcript and captions

  • Go to the edit page
  • Set your language
  • Be sure 'auto generate a caption file' is checked. This should check automatically. 
  • Click 'Apply' at the top of the screen
  • Wait! It can take a few hours for captions and a transcript to generate. While you're still waiting, you'll see this message the the left of the video:
  • When the video is ready, you'll see a transcript in this same space. If you see an error in the transcript, you can click the 'edit' pencil to adjust it. Clicking on a section will jump you to that point in the video. 
  • When viewing the video, you'll need to turn captions on to see them. They do not show automatically.
     

Sharing a Video in Stream

Sharing Videos in Stream Via Link or Email

Videos are automatically added to 'My Content' for anyone who had access to the meeting. This means that if you start a meeting in a Teams channel, anyone with access to that channel can view the video in 'My content' on Stream. 

You can also get a link to the video or email it directly to someone by clicking 'Share' below the video itself. This does NOT give view permissions - if they do not have access to the video, they will see an error when they try to access it.

Editing Video Permissions

Anyone who was invited to your meeting or has access to the channel used to host it will find the video in their 'My Content'. For anyone else to view the video, you will need to give them permission. 

  • Choose 'Update Video Details'

  • Under 'Permissions', choose who you want to grant access to. 
    • You can search for individuals or Teams.  Type in a portion of the individual or Team's name, then click the search symbol. The search will not auto-populate until you click search.
    • You CANNOT search for a specific Teams channel. 'Channels' here refers to something different.
    • Choose the individual or team you want to share with. They will now have permission to view the video and will find it in 'My Content' on Stream - or you can send them a link or email via the 'Share'  button beneath the video.